Contracts Coordinator

SUMMARY

Supports attorneys and paralegals in implementing, managing and improving the company’s Contracts Management System Lifecycle Process.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Manages the contract review and approval process and tracks department metrics
  • Manages the company’s contract management system and acts as the primary contact at the company for the contact management system
  • Prepares and mails out termination letters, term extensions and other correspondence
  • Assists attorneys and paralegals with resolution of issues impacting completion of contracts
  • Coordinates and follows-up with other departments on status of pending contracts
  • Manages the contract execution and filing process
  • Interacts with internal clients and other functions to ensure contracts are processed in accordance with company policy
  • Reports status of current contract processes to management
  • Works with varying seniority levels, including staff, managers and external partners
  • Maintains organized system of physical and digital records
  • Tracks contract expiration dates and sends reminders to contract owners
  • Maintains Legal Department forms and assists attorneys and paralegals with the process of updating all forms
  • Assists attorneys with patents and trademarks, corporate governance, litigation, compliance, due diligence and other functions within the Legal Department, as time permits
  • Provides overall support on multiple projects, coordinate with cross-functional teams, and support the Legal Department to accomplish departmental key objectives and goals
  • Performs other duties as assigned.

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Exceptional attention to detail with strong analytical and organizational skills
  • Talent for organization, efficiency and proactive improvement of the status quo
  • Ability to meet deadlines, multi-task and produce high-quality work in fast-paced environment
  • Strong skills with Microsoft Word, Excel and Outlook
  • Excellent verbal and written communication skills
  • Ability to work collaboratively with all employees and external business contacts while conveying a positive, service-oriented attitude
  • Ability to maintain confidentiality and exercise sound business judgment
  • Solid background in contracts administration; knowledge of legal requirements involved with contracts
  • Keen attention to detail, with an ability to spot errors

EDUCATION and/or EXPERIENCE

Bachelor’s degree or equivalent preferable; 3-5 years’ experience in contract administration

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