Facilities Specialist, Operations

SUMMARY

Responsible for the day to day operations, repair & maintenance, and services for a 150K sf research and development lab facility. The successful candidate will have experience working within the biotech industry supporting building systems, supervising vendors and their related services, as well as conducting general facilities tasks.  This position could have the opportunity to assist with project management oversight of future tenant improvement and reconfiguration projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to:

  • Lead representative for the set up and supervision of a facilities help desk. Respond quickly and efficiently while providing a high level of customer service and support
  • Coordinate building and/or project related requests with internal stakeholders, outside vendors, and landlord using effective communication
  • Organize and perform internal employee and lab relocations
  • Perform daily, weekly, and monthly building walks to monitor the operations and condition of the facility, to include carrying out preventative and/or corrective maintenance, janitorial and security checks, and FFE inspections/repairs
  • Monitor, order, and deliver gases for laboratory use
  • Monitor utility usage and process billing monthly. Explore energy saving initiatives and make recommendations
  • Support logistics and set up associated with corporate events, concierge services, and conference rooms
  • Performs procurement and installation of office fixtures/furniture/equipment. Manages onsite furniture inventory and reconfigurations as needed
  • Provide emergency response support to EHS team
  • May provide project management support on assigned tenant improvement projects and participate on cross-functional teams as department representative
  • Supports development of budgets and RFP’s by soliciting and obtaining bids from contractors and vendors
  • Work to include carpentry, electrical, lighting, plumbing, and dry-wall/painting
  • Maintain maintenance records, contracts, equipment manuals, and as-builts drawings
  • Manage the company security system, to include upgrades, security access, badging and distribution
  • Obtain/manage contracts, purchase orders, budget, and invoicing for maintenance and services required to support proper function of the facility
  • Support the development of facilities operations guidelines and standards; make suggestions for process improvements
  • Assist with the negotiation and renewal of service contracts, to include security, janitorial, lab equipment, and maintenance

QUALIFICATIONS:

  • Knowledgeable in HVAC, water systems, plumbing, and electrical
  • Knowledge of laboratory gas systems and equipment (including incubators and freezers)
  • Knowledgeable in building management and security systems
  • Must be able to read and work off blueprints, schematics and from technical manuals pertaining to facilities and equipment installed and serviced
  • Knowledgeable in General, Fire Prevention, Electrical, Hazmat, and laboratory safety
  • Knowledge of maintenance and environmental standards
  • Knowledgeable in laboratory equipment trouble-shooting and/or repair
  • Must have computer skills to include Microsoft Office and building energy management systems
  • Highly motivated proactive individual that can work unsupervised and make sound decisions day to day and in an emergency
  • Must be able to lift 50 lbs.
  • Demonstrates a high level of attention to detail
  • Completes work assigned in a reliable, consistent manner while working individually and within a team environment
  • Ability to work with outside vendors to obtain supplies, equipment, contracts, and services
  • Demonstrates desire to expand knowledge of operational concepts that support facility maintenance/repair, equipment, engineering, EHS, planning/construction, project management, and biotech industry
  • Minimum 5-7+ years of general facility experience or related work (Research and development lab experience preferred)

EDUCATION and/or EXPERIENCE:

  • High school graduate with minimum 7-10+ years facilities experience in the biotech industry
  • Trained in HVAC with an understanding of refrigeration/freezers/cold rooms, electrical engineering, incubators, water systems, and plumbing

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