Temporary Admin Assistant
This individual will support three senior level executives, Chief Medical Officer, Chief Regulatory Office and VP Medical Affairs as well as their related departments. Will work under general guidance and have responsibility for many aspects of the department’s administrative tasks, projects and/or processes. Will be responsible for handling, completing and/or coordinating any administrative related work for the executives, their teams and related projects. This willl include tasks such as composing and typing correspondence and communications, organizing and maintaining file system, answering and screening executives’ telephone calls, arranging conference calls, arranging all aspects of meetings (both on- and off-site), coordinating executives’ schedules, making appointments, greeting visitors, coordinating travel arrangements, compiling reports, copying, printing, emailing, mailing, faxing, and other administrative duties as needed or assigned.
Requires a High school diploma or equivalent with a minimum of 6 years administrative support experience, where at least 2 years have been in support of an executive. The ideal candidate must be flexible, have the ability to perform various tasks simultaneously, while maintaining a professional and composed demeanor. Excellent organizational skills are essential, as well as exceptional written and oral communication skills are required, including maintaining professional phone etiquette. Highly proficient in Microsoft Outlook, Microsoft Word, and PowerPoint and have a working knowledge of Excel. Understand or have the ability to learn technical, scientific and medical information as needed. Must have ability to be discrete, to make sound decisions and to work independently. Must be able to perform under pressure in a high paced environment where accuracy is a must. Must be able to work with all levels within the company in support of interdepartmental teams.