This individual works with general guidance as they assume responsibility for a definable portion of a project or process. Shows directed creativity and initiative to lead efforts to prevent and solve problems.

ESSENTIAL DUTIES AND RESPONSIBILITIES (include, but are not limited to):

  • Obtain materials, scientific equipment, services, chemicals, lab and office/business supplies from suppliers at the lowest cost consistent with considerations of quality, service, and company policy and procedure.
  • Works on problems or projects in which analysis of situations or data requires an in-depth evaluation of various factors.
  • Exercises judgment within generally defined practices and policies in selecting methods and techniques and evaluation criteria for obtaining solutions.
  • Normally receives no instructions on routine work, general instructions on new assignments.
  • Establishes, coordinates, and administers long-term purchase agreements for assigned commodities.
  • Receives requisitions and reviews for completeness and necessary information.
  • Selects reliable sources, requests bids as necessary, evaluates quotations, and makes final supplier selection.
  • Drafts purchase orders for capital equipment and long term agreements in a manner that insure all requirements and special terms and conditions are met.
  • Develops new supply sources in which vendors and suppliers are inadequate.
  • May determine methods, processes and procedures on new assignments and may provide guidance to other personnel and end users.
  • Ensures compliance with internal and external agreements, policies, procedures and regulations.
  • Works closely with Legal, Finance, Receiving, Facilities, EH&S and end users, to efficiently initiate contracts and purchase tangible goods and services. Resolves invoicing issues and take corrective action to prevent recurrence.
  • Reviews spend analysis, generates Purchasing metrics (KPI’s) reports & graphs.
  • Prepare monthly Credit Card expense reports for items/services purchased on behalf of end users.
  • Create/maintain accurate Purchasing documentation (Procedures, Forms, etc.) to reflect current business and system processes and ensure all processes are documented
  • Monitor Past Due, Open PO reports, perform follow-up to obtain PO confirmations, address past due purchase orders, update promised delivery dates, ensure on-time delivery and data integrity in ERP system.
  • Investigates, recommends, supports implementation of appropriate advanced materials strategies/initiatives such Punch-Out, Vendor Managed Inventory, EDI, Kanban, etc.
  • Performs testing to support new ERP enhancements, business process improvements, functionality, upgrades, reports, metrics, etc.
  • Create training materials, perform and document end user training.
  • Provide backup coverage for other purchasing staff. Perform other tasks as needed/assigned.


  • Computer literate and proficient with Microsoft Office (Word, Powerpoint, Excel).
  • Familiar with standard Purchasing procedures and industry best practices.
  • Strong communication (verbal, written) and negotiation skills.
  • Customer service oriented with analytical problem solving skills.
  • Detail oriented, ability to multi-task, work at a fast pace with a high degree of accuracy required.
  • Comfortable dealing with ambiguity and able to develop new or enhance existing business or systems processes.
  • Maintain positive attitude and working relationships with staff at all levels.
  • Strong organizational and time management skills.
  • Ability to work with minimal supervision and overtime required.


  • Requires a high school diploma. Associates or Bachelor’s degree
  • A minimum of 2 years related experience in purchasing.
  • Prior experience in life science, biotechnology or pharmaceutical environment preferred.
  • Prior experience procuring lab supplies, lab and manufacturing equipment and chemicals preferred.
  • Prior experience working with ERP system required. ReQlogic or Great Plains a plus.
  • Experience working with various types contracts required.
  • Experience working in a regulated environment (ISO, GMP, Sarbanes-Oxley) preferred.
  • Prior experience in life science, biotechnology or pharmaceutical environment preferred.
  • Prior experience procuring lab supplies and equipment preferred.
  • Understand of Six Sigma concepts a plus.

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